Email Tutorials

You Need To Keep Email and Web Hosting Separate

In many cases, you may get a suite of email features bundled in your package when you purchase a web hosting solution for your website.

If you’re new to the email realm, you’re easy to feel pretty exciting because you can now take advantage of the email address with lovely and professional looking, importantly, for free!

However, it can be a trap to keep your email services under one roof. Below we’ll explore the reasons why you should keep your email separate from your web hosting provider; thereafter, of course, we have some suggested email services for you.

Web hosting≠Email hosting

Web hosting essentially is a space offered on the internet for customers to host their websites, rather than email. In other words, your web hosting provider may not be able to give you superior email service as expected; instead, you get secondary email support.

Lack Dedicated Email Services

Email has been an important part of communication business. The interface and functionality of email services offered by web hosts usually is less than stellar.

On the contrary, if you host your email address with a dedicated email server, you can usually benefit from unlimited email accounts, dedicated IP address, branded email address, firewalls, anti-spam, and anti-virus. Add the data that you send and receive is encrypted so that it will not be misused by malicious hackers.

Website Downtime Causes No Email Access

Tying your email to your DNS increases the odds of losing access to both your site and your email, particularly when your web host experiences downtime. Having your email through a separate hosting service is helpful for separating the servers, which helps avoid your email and website going down at the same time. If happens at times that your email host goes down; anyway, at least it is not caused by the web host.

You Could be Blacklisted For Other’s Spam

If you unluckily share your email server with a notorious spammer account, you might get blocked because you share the same server. The end result is, your email address will be put on a blacklist and get your emails bounced. It can take several days to get removed from an email blacklist even when you have contacted the list holder and known how to restore your email privileges. Differently, dedicated email service providers always work hard to guarantee that you’re not spamming or blacklisted.

Slow Delivery

It is an inescapable fact that email from shared hosting often performs slower than a professional email service, since the web host has to copy with the web requests as well as the database first. Even worse, your emails get dropped sometimes. But with a professional email hosting server, you’ll never need to worry that because you don’t share bandwidth with websites, leading to faster email landing speed in inboxes.


As your website outgrows the shared hosting server, you need to upgrade it to a higher-end VPS or dedicated server platform. If your shared web hosting provider just happens to be your VPS or dedicated server provider, you can have it done easily and quickly, without any worry about website downtime or data loss. However, if your website needs to be migrated to a new web host, you probably will have to face more difficulties, including email migration problems. Your email will be down during the DNS move when you do migration to a new web host.

Non-Mobile Friendly

You are misunderstanding the mobile technology if you still prefer to use a POP3 email account included in your web hosting. POP3 used to be the most popular standard protocol for receiving email. But times goes by, we have mobile technology, such as smartphones and tablets. This means that we can send and receive our email using different platforms. By syncing the email in the help of systems as Gmail Apps and Exchange, we can continue our workflow wherever we are and whenever we want.


Hope you understand the necessity of hosting your email away from your website host. Given that many non-tech savvy people like you may feel confused about where this should be done, we pick out several industry-reputably email services that you can rely on.


Gmail, as an industry leading email service provider, is widely used for personal and business communications, etc.

The email service has been famous for featuring rich advanced offerings, including the Email Forwarding and Undo Send feature. Importantly, Gmail exclusively comes with a powerful search utility and filter system thanks to its ownership by the world’s largest search engine giant Google.

Google adds many strengthened security measures to prevent your email account from being hacked or junk messages. The measures include two-step verification and powerful spam filters. As well, you can benefit from Google Calendar and Google Docs, which are cleanly integrated with Gmail.


FastMail gives you private, secure, ad-free email hosting for you or your business.

In addition to a phishing protector, spam filter, and virus scanner, FastMail allows you to easily report the spam if it happens to slip through. Built for speed and efficiency, FastMail gives you full speed experience on your phone and tablet, and you can keep your email, contacts, calendars and notes always in sync, at home or on the go, with its extensive support for IMAP, SMTP, CalDAV and CardDAV.

Rackspace Email

Rackspace email service consists of two options: Business Email and Hosted Exchange. All basic features and tools you will need in syncing your team’s email, contacts and calendars are included. It is fully compatible with Outlook on both Macs and Windows; it also plugs seamlessly into email applications on tablets and smartphones.

Besides robust email capabilities, Rackspace email service offers you collaboration apps and tools that are helpful for your business collaboration and communication, such as shared calendaring, instant messaging, tasks and notes, SMS password reset, advanced message-filtering, attack files from Dropbox, and more. On top of that, it has cost-effective Microsoft Exchange to give you the same features as running Exchanage on your own servers—100% uptime guarantee, improved security, integration with Skype for Business, and so on.

Final Thoughts

You email should always be separated from from your website host to escape from pitfalls, such as email data loss. If you finally decide to move to another web host, keep your email account hosted elsewhere to make sure your email service will never be interfered with your current web hosting provider.

Leave a Reply

Your email address will not be published. Required fields are marked *